Additional Compensation

May 22, 2014 Brian McElligot

Additional Compensation: Fiscal-Year Appointees

Senate and CE faculty members with fiscal-year appointments are eligible but not required to receive up to one month of additional compensation each year. This salary, calculated at 1/11th of the individual's annual salary for Senate faculty and 1/12th for CE faculty can be paid at any time during the year as long as the faculty member is not teaching during that month. Faculty would direct charge up to 100% of their "additional compensation" pay during that month to extramural funds and must claim the equivalent amount of vacation leave. This additional compensation is personal income and does not generate any salary savings.

When processing the additional compensation in PPS, please use the object code SUBG and the DOS Code of AFR. You will also need to submit vacation hours equivalent to the number of working hours in the month. The faculty member must have sufficient vacation hours accrued in order to receive the additional compensation. The vacation hours submitted need to be divided proportionally between 3-AxxIGAA and 3-AxxRGAA based on the faculty member's I&R/AES percent split. The vacation hours should not be submitted against the extramural fund being used to pay the additional compensation.

Example – Senate Faculty with Fiscal-Year Appointments

A fiscal-year senate faculty member paid $80,000 annually charges 100% of her salary for July to a grant. The faculty member works on the grant for the month and claims 176 hours of vacation use. The month has 184 working hours, but 8 hours are Holiday pay so only 176 hours of vacation are submitted. On August 1st, the faculty member is paid their normal amount of $6,666.67 plus $7,272.73 as 1/11th additional compensation. The total pay received on August 1st will be $13,939.40.

Example – CE Faculty

A fiscal-year CE faculty member paid $80,000 annually charges 100% of her salary for August to a grant. The faculty member works on the grant for the month and claims 176 hours of vacation use. On September 1st, the faculty member is paid their normal amount of $6,666.67 plus $6,666.67 as 1/12th additional compensation. The total pay received on September 1st will be $13,333.34.

Additional Compensation: Academic-Year Appointees

Senate faculty members with academic-year appointments are eligible but not required to receive up to three months of additional compensation each year. This salary, calculated at 1/9th of the individual's annual salary for Senate faculty is to be paid during the summer months. Faculty would direct charge up to 100% of their "additional compensation" pay during one – three months to extramural funds. This additional compensation is personal income and does not generate any salary savings.

When processing the additional compensation in PPS, please use the object code SUBG and the DOS Code of ACR. Since academic-year faculty do not accrue vacation, no vacation hours can be submitted.

Example A – Senate Faculty with Academic-Year Appointments

An academic-year senate faculty member paid $80,000 annually charges 100% of her salary for July to a grant. On August 1st, the faculty member is paid their normal amount of $6,666.67 plus $8,888.89 as 1/9th additional compensation. The total pay received on September 1st will be $15,555.56.

Example B – Senate Faculty with Academic-Year Appointments

An academic-year senate faculty member paid $80,000 annually wants to receive a full three months of additional compensation during summer 2014. He can direct charge 100% of his effort to a grant for all of July and August, however, he needs to divide the remaining month between June and September. Academic-year appointees cannot direct charge their salary to a grant during the same period they are being paid to teach. Assuming the faculty member is not teaching during summer session, he may begin direct charging his salary to a grant on the day following the end of Spring quarter through June 30. Likewise, the faculty member may direct charge his salary to a grant from Sept. 1 through the day before the official start of Fall quarter. The amounts direct charged for June and September, must not exceed 1/9th of the faculty member's annual salary.

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