AES Annual Timetable

May 14, 2013 Debra Cheung

USDA-NIFA California (CA) Agricultural Experiment Station (AES)
Formula Funded CA AES Projects
Formula Funded = Hatch (H), Multistate (RR) and Animal Health (AH


Project Initiations (New or Continued AES Projects)

  • April 1: Call to establish New or Continued AES projects sent out by CA&ES Dean’s Office to departments
  • July 31: Target deadline for submission of New or Continued AES project proposals


Annual Federal Formula Funds Fiscal Close

  • June 30: Departmental deadline for expenditure of federal formula funds (Hatch, Hatch/Multistate, Animal Health)


Form 30’s

(Allocation of formula funds to appropriate departmental project accounts)

  • October 15: Form 30 call sent out by CA&ES Dean’s Office to departments
  • October 31: Form 30’s due from departments
  • November 19: Deadline for departments to enter PPS updates from instructions sent by CA&ES Dean's Office (salary direct charges will start with November MO payroll compute)


Financial Reports (AD-419)

  • November 15: Financial Report call sent out by CA&ES Dean’s Office to departments
  • December 1: Financial Reports due from departments


Progress Reports (Annual and Final Reports)

  • December 1: Progress Report call sent out by CA&ES Dean’s Office to departments
  • January 31: Progress Reports due from departments


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