History and Overview of the AES

May 14, 2013 admin

 

WHAT is the California Agricultural Experiment Station (AES)?

Overview

  • The California Agricultural Experiment Station (AES) is part of a national network of experiment stations dedicated to problem-solving research.
  • AES faculty in the University of California (UC) system collectively work on more than 1,100 projects and also teach courses at the three University of California campuses (UC Berkeley, UC Davis, UC Riverside) affiliated with the UC Office of the President, Division of Agriculture and Natural Resources (UCOP-ANR).
  • The work of AES scientists within the UC focuses on the vitality and sustainability of California’s food production systems, its environment and natural resources, and its people and communities.
  • Many AES scientists collaborate with UC Cooperative Extension specialists and county-based advisors on their research and education programs.

    History

    • In 1862, Abraham Lincoln signed into law the Morrill Land Grant Act which provided public land to each state for the establishment of a public university dedicated to the education of the working classes in the agricultural and mechanical (engineering) arts. The purpose was to make education more widely available to the citizenry.
    • The California legislature took advantage of this grant, and in 1868 passed the Organic Act, which led to the establishment of the University of California. The organization and governance of the university was vested in a corporate body entitled the Regents of the University of California.
    • Berkeley was chosen as the site for California’s university.
    • In 1887, Congress passed the Hatch Act, which gave additional land grants to the states for the purpose of establishing a nationwide network of agricultural experiment stations. The purpose of experiment stations was to conduct original research bearing directly on the agricultural industry.
    • Every state (except Connecticut) chose to locate their experiment station at the site of their Land Grant University.
    • The Hatch Act also provided states with funds to support their experiment stations, but states were required to provide matching funds.
    • In the early 1900s, the College of Agriculture at Berkeley recognized the need to establish a research farm that was more representative of California’s climate than was Berkeley. This led to the establishment of the University Farm at Davis and, at almost the same time, the Citrus Experiment Station at Riverside.
    • In 1914, Congress passed the Smith-Lever Act which established the Cooperative Extension, and mandated that each state co-locate its cooperative extension program with its Land Grant University.
    • Through the 20th century, the Hatch Act was amended many times to expand the mission from strictly agriculture to include natural resources, fisheries, and other areas of national concern.
    • The UC has expanded over the years to its present 10 campuses. Each campus is part of California’s Land Grant University. However, AES activity has remained focused at Berkeley, Davis and Riverside, with Davis representing the most substantial investment.

    Current

    • The California AES is funded from both federal and state sources, with state support representing the majority of the AES budget.
    • States are required to report their AES research through the web based “Research, Extension, and Education project online reporting tool” (REEport), which is the U.S. Department of Agriculture – National Institute of Food and Agriculture (USDA-NIFA) documentation and reporting system for ongoing agricultural, food and nutrition, and forestry research.
    • To ensure an accurate picture of AES effort, all AES appointees are required to maintain current and active AES projects on file at all times and to report on their progress annually.
    • Project proposals are reviewed and approved at the campus level. They are submitted electronically via REEport from campus to UCOP-ANR in Oakland, CA; UCOP-ANR then submits electronically to the REEport database maintained by USDA-NIFA in Washington, DC.

    WHERE is the California Agricultural Experiment Station located?

    • Overall responsibility: UC Office of the President, Division of Agricultural and Natural Resources (UCOP-ANR) in Oakland.
    • Three AES campuses within the UC: Berkeley • Davis • Riverside

    UC Davis Campus

    • College of Agricultural & Environmental Sciences (CA&ES)
    • College of Biological Sciences (CBS)
    • School of Veterinary Medicine (Vet Med)

    CA&ES and CBS Programmatic & Administrative Responsibilities:

    • Helene Dillard: CA&ES Dean and AES Associate Director.
    • Mary Delany: CA&ES Executive Associate Dean and AES Associate Director delegate.

    Further Details

    • The director of the California Agricultural Experiment Station is the vice president for Agriculture and Natural Resources at the UC Office of the President in Oakland.
    • There are four associate directors of the AES located on three campuses: The Dean of the College of Natural Resources at UC Berkeley, the Dean of the College of Natural & Agricultural Sciences at UC Riverside, the Dean of the College of Agricultural and Environmental Sciences at UC Davis, and the Dean of the School of Veterinary Medicine at UC Davis. While there are a number of AES faculty members in the College of Biological Sciences, the Dean of CBS is not an Associate Director of the AES. The Dean of CA&ES serves as Associate Director for both CA&ES and CBS.

     

    WHO is responsible for maintaining AES projects?

    • All academic faculty with salaried AES appointments (ie., a portion of their salary is paid on AES 19900 funds) are expected to maintain at least one active AES project at all times.
    • AES expectations are communicated to AES hires as a condition of their employment.
    • If an AES faculty member does not maintain at least one current AES project, their department will forfeit Hatch funds for that academic year, proportional to the PI's AES appointment FTE.
      • The forfeiture rate for 2014-15 is $26,000 per AES FTE.
    • Since 1995, faculty have been hired into fiscal-year term (FYT) appointments in which the base appointment is an academic year (9 month) appointment, which is extended to a fiscal year (11 month) appointment for a fixed term (generally 6 years at a time); hence the designation “fiscal year term (FYT) appointment.”
    • These term appointments are subject to periodic review to determine whether the fiscal year term appointment (11 month) will be renewed. Determining whether AES obligations have been met is part of this review. If the fiscal year term appointment (11 month) is not renewed, the position reverts to the standard academic year appointment (9 month).
    • Faculty performance in the AES is evaluated in accordance with the Academic Personnel Manual, section UCD-320, Appointment and promotion of agronomists in the AES series. UCD-320 includes Exhibit A, Evaluating split appointments: Agronomist (_____ in the Agricultural Experiment Station) with a professorial title.
    • In general, AES faculty are those with the following active appointment titles:

      Title codeAcademic Title
      3020 Assistant _____ in the A.E.S.
      3015 Assistant _____ in the A.E.S. - Bus/Econ/Eng
      3010 Associate _____ in the A.E.S.
      3013 Associate _____ in the A.E.S. - Bus/Econ/Eng
      3000 _____ in the A.E.S
      3012 _____ in the A.E.S. - Bus/Econ/Eng
    • The “blank” in each title is filled in with a working title that describes the responsibilities of the individual (e.g., entomologist, ecologist, hydrologist, nutritionist)
    • New AES hires have a “grace period” of up to one year in which to establish an AES project.
    • Without-Salary (WOS) AES appointees, emeriti and CE Specialists are not expected to maintain an AES project, however, they may if they wish.
    • Generally, the only type of project that a WOS AES appointee, emeriti or CE Specialist would opt to maintain is a Hatch/Multistate project, in order to bring in the extra funding for their department or their own continuing activities.
    • AES faculty members who will be retiring and whose AES projects are terminating have a project termination "grace period" of 9 months.
      • If the PI's AES project is ending on September 30 and they plan to retire by June 30 of the academic year in which the project terminates, please notify your AES analyst in the CA&ES Dean's Office. The PI will not be required to submit a proposal for a new or continued AES project. The PI will still need to submit a Final Report.
      • If the PI decides to postpone their retirement, and will not retire by June 30, they will be expected to have a new or continued AES project approved by NIFA on or before June 30.
      • If the PI postpones their retirement past June 30 and does not have a new or continued AES project approved by NIFA by June 30, the department will retroactively forfeit Hatch funds for that academic year, proportional to the PI's AES appointment FTE.
    • See University California Academic Salary Scales (10/1/08) for a comparison of Academic Yr (9 mon) vs. Fiscal Year (11 mon) Salary Scales: http://www.ucop.edu/academic-personnel/compensation/index.html

    WHY are AES faculty expected to maintain AES projects?

    Review

    • AES faculty receive all or a portion of their salary from the AES budget. AES funds are allocated from the state and federal governments for the purpose of carrying out mission-oriented research that addresses real-world problems.
    • The AES funds should be thought of as a “grant” that carries with it expectations that research objectives will be met.
    • AES faculty members create projects to articulate their planned contributions to the AES. They report on those projects annually to describe progress toward their stated objectives, just as would be done on a USDA, NSF or NIH grant. Thus, the project and the annual reports become part of the record describing each appointee’s contributions to the AES.
    • In addition to mission-oriented research, appointees are expected to make deliberate efforts to communicate the results of their research to stakeholders—those groups who would benefit from the knowledge generated to address the real-world problems they face.
    • Faculty members with Fiscal Year Term appointments undergo review by the “Term Appointment Review Committee” (TARC) each time their term appointment approaches expiration. The TARC makes a recommendation to the associate director regarding whether or not the fiscal year appointment should be extended for another term.

    WHEN are AES proposals and reports due?

    New or Continued AES Project Initiation

    • May: Call to establish New or Continued AES projects sent out by CA&ES Dean’s Office to departments.
    • August: Target deadline for submission of New or Continued AES project proposals.

       

      Form 30’s (Allocation of formula funds to appropriate departmental project accounts)

      • ~October 15: Form 30 call sent out by CA&ES Dean’s Office to departments
      • ~October 31: Form 30’s due from departments.

      Financial Reports – Research Funds and Staff Support

      • ~December 1: Financial Report call sent out by CA&ES Dean’s Office to departments
      • ~December 31: Financial Reports due from departments.

      Progress Reports (Annual and/or Final Reports)

      • ~January 15: Progress Report call sent out by CA&ES Dean’s Office to departments
      • ~February 28: Progress Reports due from departments.

       

      HOW do departmental staff assist their AES faculty or CE Specialist with submission of New or Revised AES Project Proposals?

      New California AES Projects – Hatch (H) or Animal Health (AH)

      1. Obtain project # from CA&ES Dean's Office (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
      2. REEport Project Initiation instructions and information
      3. Scientific Outline
      4. Mission-Outreach Statement
      5. Peer Review Certification
      6. After Peer-Review Certification is complete, email the following documents to the AES Analyst for your department for internal review and submission to NIFA:
        • Scientific Outline (Word Document)
        • Mission-Outreach Statement (Word document)
        • Peer Review Certification (signed PDF document)

      (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)


      New California AES Projects – Hatch/Multistate (RR)

      1. Appendix E - to request participation in national or regional activity (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
      2. Obtain project # from CA&ES Dean's Office (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
      3. REEport Project Initiation instructions and information

      The Scientific Outline, Mission-Outreach Statement and Peer Review Certification are NOT required for Hatch/Multistate (RR) project proposals.

      Continued California AES Projects – Hatch (H) and Animal Health (AH)

      NIFA no longer allows for 5-year renewals of existing projects.

      In order to continue with ongoing research, initiate a new project in REEport:

      1. Re-use the same project number
      2. REEport Project Initiation instructions and information
      3. Scientific Outline
      4. Mission-Outreach Statement
      5. Peer Review Certification
      6. After Peer-Review Certification is complete, email the following documents to the AES Analyst for your department for internal review and submission to NIFA:
        • Scientific Outline (Word Document)
        • Mission-Outreach Statement (Word document)
        • Peer Review Certification (signed PDF document)

      (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)


      Continued California AES Projects – Hatch/Multistate (RR)

      NIFA no longer allows for 5-year renewals of existing projects.

      1. Appendix E - to request participation in the renewed or temporary national or regional activity (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
      2. REEport Project Initiation instructions and information

      The Scientific Outline, Mission-Outreach Statement and Peer Review Certification are NOT required for Hatch/Multistate (RR) project proposals.

      Extensions

      NIFA no longer allows for extensions on AES projects that are approved with a 5-year project period.

      If the AES project period is less than 5-years, one year extensions are allowed with permission from AES Associate Director Helene Dillard. Submit written justification outlining the circumstances/necessity for the extension to your AES Analyst for processing (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot).

      Grant extensions (CG, SG, or OG: When a Competetive Grant (NRI or AFRI), Special Grant, or Other NIFA Grant is extended, the termination date on the associated project will automatically update in REEport.

      Hatch and Hatch/Multistate projects

      Administrative Manual for the Hatch (Experiment Station) Act as Amended: http://www.nifa.usda.gov/business/awards/formula/manuals/hatch.pdf

      • The scope of agricultural research which may be conducted under the Hatch Act is very broad. It includes research on all aspects of agriculture, including soil and water conservation and use; plant and animal production, protection and health; processing, distributing, safety, marketing, and utilization of food and agricultural products; forestry, including range management and range products, multiple use of forest and rangelands, and urban forestry; aquaculture; home economics and family life, human nutrition; rural and community development; sustainable agriculture; molecular biology; and biotechnology. Research may be conducted on problems of local, State, regional, or national concern.
        • Hatch research projects encompass research activities that are carried out by one or more individuals at a single State Agricultural Experiment Station (SAES).
        • Hatch/Multistate projects enable research on high-priority topics among various State Agricultural Experiment Stations (multiple states), in partnership with the USDA-NIFA, other research institutions and agencies, and with the Cooperative Extension. In this way, technological opportunities and complex problem solving activities which are beyond the scope of a single SAES can be approached in a more efficient and comprehensive way.

      Animal Health projects

      Administrative Manual for the Continuing Animal Health and Disease Research Program: http://www.nifa.usda.gov/business/awards/formula/manuals/animalhealth.pdf

      • Almost all of the UC Davis Animal Health projects are maintained by the School of Veterinary Medicine. The CA&ES maintains six projects across three departments (Animal Science, Entomology, and Environmental Toxicology). Within the CA&ES, Hatch and Animal Health proposals follow the same procedures.

      AES Flow Chart (Hatch, Hatch/Multistate and Animal Health): Proposal-to-Approved-Project

      Principal Investigator (AES faculty or CE Specialist) initiates New or Revised project (with departmental staff assistance).

      REEport Project Initiation template, Scientific Outline and Mission-Outreach Statement prepared as appropriate by PI (with departmental staff assistance).

      Stage 1 Review (not required for Hatch/Multistate, also known as Regional Research, projects)

      • Departmental ad-hoc committee, selected by departmental chair, reviews proposal (Scientific Outline & Mission-Outreach Statement). Proposal is either returned to PI with suggestions for modification, or approved and forwarded to chair for signature.
      • Chair signs the Peer Review Certification form.

      • CA&ES Dean’s Office accesses Project Initiation through REEport and checks for administrative issues.
      • Department forwards final versions of Scientific Outline (email Word doc.), Mission-Outreach Statement (email Word doc.) and Peer-Review Certification (signed PDF file) to CA&ES Dean’s Office AES Analyst.

      Stage 2 Review (not required for Hatch/Multistate, also known as Regional Research, projects)

      • CA&ES Dean’s Office AES Analyst reviews REEport Project Initiation and documentation to ensure administrative details are correct; works with departmental staff to address any discrepancies or errors.
      • CA&ES Dean’s Office AES Analyst forwards Mission-Outreach Statement to CA&ES Executive Associate Dean / AES Associate Director delegate for review / approval.
      • If revision to Mission-Outreach Statement is necessary, CA&ES Dean’s Office works with department / PI to resolve.

      Full proposal provided to CA&ES Dean / AES Associate Director for review / approval / signature on the REEport Project Initiation.

      CA&ES Dean’s Office submits REEport Project Initiation online and forwards signed copy of full proposal to ANR / AES Director’s Office.

      ANR / AES Director’s Office Review

      • Returns to CA&ES Dean’s Office for revision at departmental level, or
      • Forwards to USDA-NIFA for review and approval.

      USDA-NIFA Review (Program Analyst, Program Specialist or National Program Leader)

      • Defers project (returns to PI for revision; please ask your PI’s to forward any USDA correspondence to you/Dean’s Office), or
      • Approves project.

      USDA-NIFA forwards (fax) fully approved/signed Project Review and Comment Sheet (PRCS) to ANR / AES Director’s Office.

      ANR / AES Director’s Office forwards (pdf/email) fully approved PRCS to CA&ES Dean’s Office.

      CA&ES Dean’s Office forwards (fax or email) fully approved PRCS to departmental staff; works with dept. account managers to set up new accounts (if new project), or extend existing accounts (if revised project).

      College of Agricultural & Environmental Sciences (CA&ES): Agricultural Experiment Station (AES)

      Dean’s Office AES website: http://caes.ucdavis.edu/aes
      Dean’s Office AES email:
      [email protected] (will reach Debbie, Suzette, and Brian)

      CA&ES and CBS contacts

      Debbie Hoelscher
      Research and Financial Analyst
      College of Agricultural & Environmental Sciences
      Dean's Office, 150 Mrak Hall
      University of California
      Davis, CA 95616

      Phone: (530) 752-1610
      Fax: (530) 752-4789

      CA&ES email:

      ClusterDepartmentAES Analyst
      Cheddar Agricultural & Resource Economics Debbie Hoelscher
      Cheddar Human Ecology Debbie Hoelscher
      Cheddar Environmental Science & Policy Debbie Hoelscher
      Food Chain Animal Science Debbie Hoelscher
      Food Chain Nutrition Debbie Hoelscher

      Suzette Garcia
      Research and Financial Analyst
      College of Agricultural & Environmental Sciences
      Dean's Office, 150 Mrak Hall
      University of California
      Davis, CA 95616

      Phone: (530) 754-7192
      Fax: (530) 752-4789

      CA&ES email:

      ClusterDepartmentAES Analyst
      BFTV Bio & Ag Engineering Suzette Garcia
      BFTV Food Science & Technology Suzette Garcia
      BFTV Textiles & Clothing Suzette Garcia
      BFTV Viticulture & Enology Suzette Garcia
      Metro Environmental Toxicology Suzette Garcia
      Metro Land, Air & Water Resources Suzette Garcia
      Metro Wildlife, Fish & Conservation Bio Suzette Garcia

       

      Brian McEligot
      Research and Financial Analyst
      College of Agricultural & Environmental Sciences
      Dean's Office, 150 Mrak Hall
      University of California
      Davis, CA 95616

      Phone: (530) 752-3557
      Fax: (530) 752-4789

      CA&ES email: [email protected]

      ClusterDepartmentAES Analyst
      Phoenix Entomology & Nematology Brian McEligot
      Phoenix Plant Pathology Brian McEligot
      Plant Sciences Plant Sciences Brian McEligot
      College of Bio Sci Evolution & Ecology Brian McEligot
      College of Bio Sci Molecular & Cellular Biology Brian McEligot
      College of Bio Sci Microbiology Brian McEligot
      College of Bio Sci Neurobiology, Physiology & Behavior Brian McEligot
      College of Bio Sci Plant Biology Brian McEligot
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