AES Proposal Checklist

May 14, 2013 Debra Cheung

USDA-NIFA (CA) California Agricultural Experiment Station (AES)
Formula Funded CA AES Projects
Formula Funded = Hatch (H), Hatch/Multistate (RR) and Animal Health (AH)

Processing Instructions for AES Proposals: New & Continued


PROPOSAL CHECKLIST


New California AES Projects – Hatch (H) or Animal Health (AH)

  1. Obtain project # from CA&ES Dean's Office (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
  2. REEport Project Initiation instructions and information
  3. Scientific Outline
  4. Mission-Outreach Statement
  5. Peer Review Certification
  6. After Peer-Review Certification is complete, email the following documents to the AES analyst for your department for internal review and submission to NIFA:
    • Scientific Outline (Word Document)
    • Mission-Outreach Statement (Word document)
    • Peer Review Certification (signed PDF document)

Preferred file naming: Project Number | PI Last Name | Doc Type (Example: ARE-1234-H Smith Scientific Outline.doc)

(Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)

 

New California AES Projects – Hatch/Multistate (RR)

  1. Appendix E - to request participation in national or regional activity (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
  2. Obtain project # from CA&ES Dean's Office (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
  3. REEport Project Initiation instructions and information

The Scientific Outline, Mission-Outreach Statement and Peer Review Certification are NOT required for Hatch/Multistate (RR) project proposals.

 

Continued California AES Projects – Hatch (H) and Animal Health (AH)

NIFA no longer allows for 5-year renewals of existing projects.

In order to continue with ongoing research, initiate a new project in REEport:

  1. Re-use the same project number
  2. REEport Project Initiation instructions and information
  3. Scientific Outline
  4. Mission-Outreach Statement
  5. Peer Review Certification
  6. After Peer-Review Certification is complete, email the following documents to the AES Analyst for your department for internal review and submission to NIFA:
    • Scientific Outline (Word Document)
    • Mission-Outreach Statement (Word document)
    • Peer Review Certification (signed PDF document)

Preferred file naming: Project Number | PI Last Name | Doc Type (Example: ARE-1234-H Smith Scientific Outline.doc)

(Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)


 

Continued California AES Projects – Hatch/Multistate (RR)

NIFA no longer allows for 5-year renewals of existing projects.

 

  1. Appendix E - to request participation in the renewed or temporary national or regional activity (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot)
  2. REEport Project Initiation instructions and information

The Scientific Outline, Mission-Outreach Statement and Peer Review Certification are NOT required for Hatch/Multistate (RR) project proposals.

 

Extensions

NIFA no longer allows for extensions on AES projects that are approved with a 5-year project period.

 

If the AES project period is less than 5-years, one year extensions are allowed with permission from AES Associate Director Helene Dillard. Submit written justification outlining the circumstances/necessity for the extension to your AES Analyst for processing (Cheddar and Food Chain depts email ; BFTV and Metro depts email ; Phoenix, Plant Sci, and CBS depts email Brian McEligot).

 

Grant extensions (CG, SG, or OG: When a Competetive Grant (NRI or AFRI), Special Grant, or Other NIFA Grant is extended, the termination date on the associated project will automatically update in REEport.

 

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