Closeout Procedures for AES Federal Formula Funds

Jun 04, 2013 Debra Cheung

AES Federal Formula Funds (AES/FFF) Closeout Procedures for Hatch, Hatch/Multistate, and Animal Health accounts

The CA&ES incorporates specific Agricultural Experiment Station / Federal Formula Funds (AES/FFF) into the campus fiscal year end closing processes.  The CA&ES Dean's Office is responsible to work with departments in closing FFF accounts. The closeout is very similar to Extramural Accounting closeout of other federal extramural funds. Questions can be directed to .

AES Federal Formula Fund Closeout Information

As background, federal formula funds are monies provided by the USDA to the UC (the UC Davis CA&ES is a substation), as a result of our designation as an Agricultural Experiment Station (AES) and our corresponding obligation to maintain Hatch, Hatch/Multistate and Animal Health AES research projects.  The college receives AES federal formula funds within two sets of UC fund numbers representing alternating years.   

Odd Year funds

Formula funds allocated in a Federal Fiscal Year (FFY) ending with an “odd year” number, such as 2016-2017, are referred to as “odd year” AES/FFF. 

Even Year funds

Formula funds allocated in a FFY ending with an “even year” number, such as 2017-2018, are referred to as “even year” AES/FFF. 

* NOTE: AES funds include an automatic one-year no cost extension period and therefore must be fully expended within the 2 year allocation period.  

For Example:

  • An odd-year Multistate Integrated (OP Fund 21013) account with a funding allocation period of FFY 2016-2017 will need to close out during the following even year, which would be by the June Final 2018 ledgers.
  • An even-year Hatch Regular (OP Fund 21006) account with a funding allocation period of FFY 2017-2018 will need to close out during the following odd year, which would be by the June Final 2019 ledgers.

 

References

Administrative Manual for the Hatch (Experiment Station) Act as Amended (applicable to both Hatch and Hatch/Multistate projects and funding): 

http://www.nifa.usda.gov/business/awards/formula/manuals/hatch.pdf

Administrative Manual for the Animal Health Research and Disease Formula Grants (applicable to Animal Health projects and funding): 

http://www.nifa.usda.gov/business/awards/formula/manuals/animalhealth.pdf

 

Return to AES Menu

Student News

A new generation of marine scientists

Jul 27, 2017 National Science Foundation award will help UC Davis train graduate students for coastal work

Student News - More Student News…
Research News

UC Davis Receives Unique, $1.5 Million Gift from Aggie Couple

Jul 07, 2016 Michael and Joelle Hurlston have pledged $1.5 million to endow a first-of-its-kind chair position.

Research News - More Research News…
Outreach News

Summer Internships

Jul 28, 2015 CA&ES students and Salinas Valley employers find common ground.

Outreach News - More Outreach News…
AES Menu

AES Accounting