REEport Progress/Final Report Participants

May 28, 2013 Debra Cheung

Full-time equivalent (FTE) is a unit of effort used to measure a worker's involvement in a project.  FTE is defined by the Government Accountability Office (GAO) as the number of total hours worked divided by the maximum number of compensable hours in a full-time schedule as defined by law.

For help calculating FTE, see UC Davis Effort Calculator here: (requires UC Davis login ID to use the calculator)

**NOTE: Only check the box for "nothing to report" if no actual FTEs supported this project during the reporting period.  Checking this box tells NIFA that no one worked on this project for this reporting period, and that no progress or activity occurred.

Actual FTEs for the Reporting Period

  • NIFA requires reporting the actual FTEs that have supported this project during this reporting period.
  • This includes FTE for personnel paid from all fund sources, including sub-award recipients.
  • This does not include unpaid/volunteer participants.
  • During the annual financial reporting process, the CA&ES Dean's Office will generate FTE data for all AES projects in CA&ES and CBS and then provide this FTE data to department personnel for inclusion in the annual progress report in REEport.

AES Projects in REEport

  • Including Hatch (H), Hatch/Multistate (RR), and Animal Health (AH)
  • Your AES Analyst in the CA&ES Dean's Office will provide FTE data during the annual call for Progress Reports

Non-Formula Projects in REEport

  • Including competitive grants and all other NIFA sponsored research awards
  • Contact your Grant Manager or your AES Analyst in the CA&ES Dean's Office for assistance in filling out this FTE section
  • REEport Participant FTE Template

Enter the actual Full-time equivalents (FTE) that supported this project over the course of this reporting period only.  

FTE Categories

  • Scientist: A research worker responsible for original thought, judgments, and accomplishments in independent scientific study. This includes investigation leaders and project leaders and portions of the time of supervising scientists or staff assistants who meet the preceding definition. Examples: Professor, Associate Professor, Assistant Professor, Scientist.
  • Professional: A professional does not qualify as a scientist under the preceding definitions but may still significantly contribute to research activities. Professionals usually hold one or more college degrees and have otherwise qualified for employments in a professional category. Generally, professionals have a high degree of research activity responsibility but do not hold principal investigator status or equivalent at the reporting institution. Examples: Department Head, Resident Director, Statistician, Analyst, Assistant Director, Dean.
  • Technical: Technical Staff are associated with research efforts in a technical capacity and do not participate in the investigative aspects of the research. Examples: Lab Assistant, Mechanic, Carpenter, Machinist, Skilled Tradesperson.
  • Administrative and Other: These are clerical and support staff who contribute to the non-technical support of the project. It is often difficult to assess an individual's clerical and labor support to any one project; they usually support groups of researchers of different projects in a broad manner, such as by ordering supplies, typing reports, managing bill payments, performing janitorial work. Examples: Secretary, Typist, Repairman, Janitor, Data Entry.

Student Count by Classification of Instructional Programs (CIP) Code

  • If any Student FTEs are reported, NIFA now requires the entry of the number of students (must be whole numbers) that worked on the project, classified by the CIP code reflecting the student's major field of study.
  • For a browsable and searchable list of CIP codes, visit the CIP website:
  • For Non-Formula projects, use the REEport Participant FTE Template to fill out student count and CIP codes in addition to student FTE

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