Responsibilities of the Master Adviser

May 30, 2013 admin
(Approved by Master Advisers - October, 2015)

Faculty academic advisers play a critical role in ensuring the success of undergraduate students. They provide information and guidance to help students identify and meet their educational, career, and graduate/professional school goals. In partnership with staff advisers, faculty advisers can help to ensure that students complete coursework in a timely manner while encouraging students to discover their skills and interests through participation in a variety of curricular and co-curricular activities.

The Master Adviser is the academic leader of the major/program. As the program leader, specific tasks, as indicated below, may be delegated to staff and/or other faculty, but the ultimate responsibility lies with the Master Adviser. Not every department or unit may have all the components included here and some departments/majors may have additional responsibilities that are not listed. It is strongly encouraged that the Master Adviser's many responsibilities should be considered by the department chair when assigning additional duties to department members who are appointed as Master Advisor.

As the academic leader, the Master Adviser's responsibilities include:

  • Act as the faculty spokesperson before the academic community on matters pertaining to the major/program.
    • Represent the major's/program's needs to the department chair/unit chairs and/or associate dean with administrative responsibility for the major/program.
    • Serve as the curriculum committee chairperson or representative for the major/program, as appropriate.
    • Review and coordinate, with the department chair, submissions of ‘Requests for Course Approval’ specific to the major through the Integrated Curriculum Management System (ICMS).
    • Coordinate and review, with the department chair, proposals for new majors and/or minors and revisions to majors and/or minors; submit proposal for approval to the CA&ES Faculty Executive Committee and Undergraduate Majors and Courses Committee (UMAC).
  • Meet with students in the major/program to discuss their needs and recommendations. Respond to student inquiries via phone and email.
  • Oversee the advising program of the major/program.
    • As appropriate for department structure, collaborate with the appropriate department chair or associate dean to select faculty, staff and peer advisers and internship coordinators for the major/program.
    • Distribute information on advising to the advisers in the major/program.
    • Represent/advocate for staff and peer advisers’ accomplishments/needs to Unit and Department faculty.
    • Oversee the assigning of students to faculty advisers.
    • Approve Student Petitions, Major Modifications, and Degree Certification. Responsibility for approvals may be delegated to staff advisers, however, the Master Adviser maintains ultimate authority.
      • Student Petitions
        • Academic Plans—approval on-line through OASIS
        • Change of Major—approval on-line through OASIS
        • Minor Declaration—approval on-line through OASIS
        • Late Drops—Paper petitions
        • Simultaneous Enrollment—Paper petitions
      • Major Modifications (paper request forms from students)
        • Substitutions in the Degree Certification program
        • Over-rides in the Degree Certification program—requires request from Department to Dean’s Office to implement.
      • Granting Degree Certification
        • Review of individual student’s progress (on-line); certify on-line with ‘approve’ button.
        • Approval of Degree Certification by Master Adviser; certify on-line with ‘approve’ button for individual student record or for entire major.
    • As appropriate, approve admissions for transfer student applications.
    • As needed, review probation and subject to dismissal lists each quarter with staff advisers and coordinate a general program for assistance for such students through the advisers.
    • Ensure ongoing training and professional development for faculty/staff/peer advisers, including training in regulations affecting student confidentiality (FERPA/Family Educational Rights and Privacy Act).
  • Approve internships required for major.
  • Recommend representatives and alternatives to the Dean's Student Advisory Committee (DSAC) or other college/campus committees as appropriate.
  • Keep the major/program under continual refinement to ensure academic quality. Lead program review process and ensure ongoing assessment of the program, including advising effectiveness.
  • Survey the faculty and select students to receive major-specific awards (professional, citations).
  • Participate in campus, college and departmental student events and activities (e.g., Summer Orientation, Decision Day, Departmental Welcome events, career nights, social events, senior/awards receptions, etc.).
  • Participate in the college commencement ceremony (winter and spring).

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