Academic Difficulty

Oct 11, 2017 Katherine J Parpana

Academic difficulty can happen for many reasons including health (physical, mental, emotional), family circumstances, transitional challenges, course selection etc.  It is important to know that you are not alone in experiencing these difficulties. Many students go through this process.  The processes outlined below are intentionally designed to be helpful to you and to promote a successful experience at UC Davis. The Dean’s Office is here to support you!

After each quarter concludes, the Dean’s Office will message students who are experiencing Subject to Dismissal and Academic Probation based on the most recent academic outcomes. Please note that "disqualification" is the same as "dismissal".

  • Qualitative Standing (Grades)  - calculated every quarter, UC cumulative and quarterly GPA 
    • Academic Probation: 2.00-1.50 UC GPA   
    • Subject to Dismissal: Below 1.50 UC GPA   
      • 3rd consecutive quarter on Academic Probation
      • 16 units of “incomplete” grades
  • Quantitative Standing (Minimum Progress)  - calculated after spring quarter, and if the student is deficient in spring, it will be calculated again after fall quarter 
    • Students should be completing an average of 13 units per quarter 
    • Academic Probation: 36-39 units after spring (Fall + Winter + Spring)  
    • Subject to Dismissal: less than 36 units after spring 

 

Subject to Dismissal

  1. Keep an eye on your message center via MyUCDavis. We utilize the secure messaging system for all communication to students regarding academic status.
  2. Once you receive the message from our office, read it in its entirety. The message will provide useful information prior to your appointment with the Dean’s Office
  3. You are REQUIRED to be seen by our office as a part of the subject to dismissal process. The message will include the deadline to have this required appointment. Failure to meet with an academic advisor will result in automatic dismissal.
  4. Schedule an appointment as soon as possible by utilizing the appointment system or by calling our front desk at (530) 752-0108. Note: do not delay in scheduling an appointment with our office. Students who schedule an earlier appointment may have more academic options than a student who waits to make an appointment due to the pace of the quarter system.

 

Reminders prior to your appointment with the Dean's Office

  • It is recommended that you see your intended major advisor as soon as you can (prior to your Dean’s office appointment, if possible), and adjust your schedule as advised by your major advisor. For contact information:  https://www.ucdavis.edu/majors/
  • You should be in a balanced and reasonable schedule by the time you meet with the Dean’s Office. Be sure to check you have met all prerequisites in all of your classes. Consider repeating any courses in which you received a D or F.
  • Spend some time reflecting over the last quarter(s). In your appointment, your advisor will ask you what you think contributed to your academic challenges. It is important to realistically assess what happened. The more information you can share with your advisor will allow the advisor to better support you. Our goal is to help you identify the factors that have impacted you and help you address then.
  • The Dean's Office is here to help you develop a plan for academic success and growth. Sometimes achieving your goals may not look like what you envisioned, but we will work with you to create a path to your academic success.

 

You do not need to bring anything to your appointment, but we encourage you to read the following document: Preparing for your SD appointment

Want to learn more about this process from your fellow peers? See the UC Davis Undergraduate Education website with more information

Check out these student stories

Academic Probation

  • Keep an eye on your message center via MyUCDavis. We utilize the secure messaging system for all communication to students regarding academic status.
  • You are not required to make an appointment with the Dean’s Office, but it is highly recommended. The message will outline appointment options for the academic probation process.
  • Meet with your intended major advisor as soon as possible to adjust your schedule if advised by your major advisorReflect on past experiences and discuss with an advisor a well-balanced schedule that will set you up for academic success during summer and fall quarter(s).  
    • If you received a grade below a C- in a course, discuss with your major advisor the opportunity to repeat the course(s) during summer session at a UC or in the Fall quarter.
  • You must take all classes for a letter grade. You are not allowed to opt to take a courses on a Pass/Not Passed (P/NP) basis while you are in the academic probation process.
  • Each quarter, the Dean’s Office will provide 1-2 webinars about the academic probation process. It will provide an anonymous and interactive online environment to review academic probation definitions, discuss how to get back in good academic standing, review campus resources and help you set goals for the next quarter.

 

Here is an example of a webinar from a previous quarter (UAP, 2017):

Though the academic difficulty process is experienced by many students, if you are feeling especially distressed regarding your circumstances, you are encouraged to seek support from the Student Health and Counseling Services on the first floor of the Student Health and Wellness Center. Their office can be reached at (530) 752-2349 – support is available 24 hours a day.

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